Privacy policy of the saintstanley.com
Effective date: October 16, 2025
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This Privacy Policy sets out the rules for collecting and processing the data of Users using the saintstanley.com website for the purpose of providing electronic services by the Website Administrator – Saint Stanley sp. z o.o., with its registered office in Pniewy (62-040), ul. dr W. Felickiego 17, entered into the National Court Register under KRS No. 0000987638, NIP: 7872140081, REGON: 522858606, share capital: PLN 5,000.00 (“Saint Stanley sp. z o.o.”).

By using the Website, you accept the rules described in this Policy. This Privacy Policy also fulfills the requirements of Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 (GDPR).

As part of implementing a personal data protection system within the organization, it was decided not to appoint a Data Protection Officer, as this is not mandatory in the present circumstances. For matters related to personal data protection and privacy, you may contact us at: hello@saintstanley.com. For matters concerning social media, you may also contact the administrators of the respective social media platforms directly.
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Legal basis and purposes of processing personal data
Saint Stanley sp. z o.o. processes and stores your personal data in accordance with applicable law, in particular Regulation (EU) 2016/679 (GDPR).

For the provision of services through saintstanley.com, your data will be processed for the following purposes and periods:
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‍1. User account management - During account registration, you must provide the information required in the registration form. The system also records the IP address used during registration. After account deletion, data may be retained for archival and legal protection purposes. Data is processed until the account is deleted.
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‍2. Order fulfillment and Contract performance - To fulfill your order, you must provide information such as your name, surname, email address, and shipping address. The system also records your IP address and transaction details, including payment method and order value. After order completion, data is archived to meet accounting and tax obligations.
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‍3. Completion of unfinished orders - If you start but do not complete an order, a reminder email may be sent using the data provided during checkout.

‍4. Handling complaints and contract withdrawals - If you submit a complaint or withdraw from a contract, basic information is required to process your request. Some data may also be included in accounting records to meet legal requirements.

‍5. Newsletter services - If you subscribe to the newsletter, your email address and related activity (e.g., email opens or link clicks) may be processed for marketing purposes. You may unsubscribe at any time.

‍6. Communication and correspondence - When you contact us via email or a contact form, your data is processed to respond to your inquiry or resolve an issue. The IP address used to send the message may also be recorded.

‍7. Tax and accounting obligations - Accounting documents may contain your personal data, such as your name, surname, or tax identification number (NIP). Such data is retained as required by law.

‍8. Archiving - User data may be stored in digital and paper archives to ensure business continuity and access to historical records.

‍9. Defense, establishment, or pursuit of claims - Data related to orders, correspondence, or complaints may be retained for legal defense and evidence purposes until applicable claims expire.

‍10. Creation of advertising audiences - Your email address may be used to create custom advertising audiences in advertising systems such as Facebook Ads. Email addresses are encrypted before being uploaded.

‍11. Social media management - If you follow or interact with social media profiles, public profile information may be accessible. Private messages are processed solely for communication purposes.

‍12. Analytics and statistics - Analytical tools collect anonymous data regarding Website usage to improve services and better understand user needs.

‍13. Own marketing activities - Analytical tools may be used to personalize advertising content based on user activity, without directly identifying individuals.

‍14. Additional features using anonymous data - The Website may contain embedded content from external services, such as video players or social media integrations, which process anonymous data to function properly.

‍15. Compliance with data protection obligations - Personal data may be processed to fulfill users’ rights under GDPR, including access, rectification, or deletion requests.

‍16. Compliance with the Digital Services Act (DSA) - Personal data may be processed to handle reports concerning user content and cooperate with competent authorities, as required by law. No decisions producing legal effects or similarly significant consequences are made solely through automated processing, including profiling. Automation may be used, for example, to generate invoices automatically after a purchase. Analytical tools based on tracking mechanisms are also used but do not significantly affect users’ rights or contractual terms.

Categories of personal data processed
‍Depending on your activities on the Website or in the online store, the following personal data may be collected:
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1. Registration data: First and last name; Date of birth; Telephone number; Email address; IP address; Invoice details; Data stored in mailing systems; Information visible on social media profiles; Information provided through correspondence.
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2. Payment data: Payment information necessary to process transactions (e.g., credit card details or bank account information). These data are processed by external payment providers and are not stored by the Website. Payment processing is handled by Stripe, which processes personal data in accordance with its own privacy policy and applicable laws. saintstanley.com is not responsible for the processing of personal data by payment operators.
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3. Platform activity data: Including: Purchase history; Login information; User preferences. Personal data are retained for as long as necessary to achieve the purposes described above. Different purposes may require different retention periods. Data processed on the basis of consent may be withdrawn at any time, without affecting the lawfulness of processing carried out before the withdrawal.

‍Requirement to provide data
‍Providing personal data is necessary to deliver the services described above. Failure to provide the required data may prevent the provision of those services. Providing personal data for marketing purposes is voluntary. If you do not consent to marketing-related processing, your data will not be used for such purposes.

‍Recipients of personal data
‍Your data may be disclosed to entities processing personal data on behalf of the administrator, including: Accounting and invoicing service providers; IT service providers; Technical support providers; Courier companies; Hosting providers; Marketing agencies. These entities process data only on the basis of agreements and according to the administrator’s instructions.

Data may also be disclosed to: Tax authorities; Law enforcement agencies; Other entities authorized under applicable law. Some processing activities may involve transferring personal data to third countries outside the European Economic Area.

‍Your rights
‍You have the right to:
-Access your personal data and obtain copies.
-Rectify inaccurate data.
-Request deletion of your data (in certain cases).
-Restrict processing.
-Data portability.
-Withdraw consent at any time.
-Object to processing based on legitimate interests.
-Object to direct marketing.
-Lodge a complaint with the President of the Personal Data Protection Office (UODO).

To exercise these rights, contact: hello@saintstanley.com.

‍Final provisions
‍This Privacy Policy is regularly reviewed and updated. Any changes resulting from legal requirements, service modifications, or Website development will be communicated through announcements on the Website or via email to registered users.

The Website contains links to external websites and social media platforms such as Facebook and Instagram. saintstanley.com is not responsible for how those entities process personal data. Users should review the privacy policies of those external services separately.

‍Cookie
‍Like most websites, saintstanley.com uses cookies and other tracking technologies, including pixels, tracking codes, and conversion APIs. These technologies are used for: Ensuring proper Website functionality; Remembering shopping cart contents; Maintaining login sessions; Processing forms correctly; Integrating video and audio players; Supporting social media plugins; Analytics and statistics; Marketing and advertising personalization.

Cookies and similar technologies are used only with your consent, except where they are strictly necessary for the provision of requested services. When you first visit the Website, you can manage your preferences through a privacy management tool that allows you to accept or reject specific categories of cookies and tracking technologies. Disabling cookies may affect the functionality of certain Website features and third-party integrations. Some cookies and tracking technologies are provided by third-party service providers, who may gain access to the data collected through them.